2024 Notice of Annual Meeting & Call for Nominations to Board of Directors

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Pursuant to the Taekwondo Canada By-Laws, the following is a call for nominations for election at the 2024 Taekwondo Canada Annual Meeting (AM) to be held on Sunday, September 22nd, 2024.

The AM will be held using the ZOOM platform and member delegates must register to participate in the virtual meeting.  Registration is limited to P/TSO authorized delegates and National Interest Group Member authorized delegates, per Section 3.9 of the By-Laws.  To register, please email ed@taekwondo-canada.com and please provide the following information:

    • Full Name of Voting Member/Delegate
    • Provincial/Territorial Association that the Voting Member/Delegate represents.
    • Email address of the Voting Member (note this email address will be used during the AM)

Registration for the AM will be open to Member representatives beginning August 26th 2024 and closing on September 13th, 2024. You must register prior to this date to ensure voting privileges at the AM. Please note that any outstanding membership dues or lists must be received prior to attending the meeting to ensure that provinces are in good standing.

The proposed (tentative) agenda for the meeting, in accordance with Section 3.12 of the By-Laws, will be:

    1. Call to order
    2. Determination of a quorum
    3. Appointment of scrutineers
    4. Approval of the agenda
    5. Declaration of any conflicts of interest
    6. Adoption of minutes of the previous Annual Meeting
    7. Board, Committee and Staff reports
    8. Report of Auditors
    9. Appointment of Auditors – Motion to appoint Bruce Deep – Ouseley Hanvey Clipsham Deep LLP – CPA as Taekwondo Canada’s Auditors for the fiscal year.
    10. Business as specified in the meeting notice
    11. Election of new Directors
      1. President
      2. Secretary
      3. 1 Director at Large
    12. Adjournment

APPLICATION FOR BOARD OF DIRECTORS POSITION

As we will be electing three (3) Board Directors at this AM, and the meeting will be taking place in a virtual setting, we ask that applications for Board positions are submitted to: nominations@taekwondo-canada.com no later than Friday, August 16th, 2024. 

PLEASE NOTE: The Board of Directors of Taekwondo Canada is a policy board. Members of the Board are responsible for the approval of annual budgets. The Board guides the association’s direction through good governance, policy development and working with the Executive Director to ensure compliance with the bylaws and the policies of the association.

The Board supports the Executive Director who is responsible for the overall operations of the organization including, but not limited to, programs, staffing and high performance. The Board provides direction in these areas via their policies. The board is not involved in the day to day operations of the association.

Terms and descriptions for these positions may be found in the Taekwondo Canada By-Laws section 4.11.

It should be noted that there is a requirement to have a a maximum of five (5) Directors who are of the same gender. As the current and remaining Directors on the Board consist of two (2) females and two (2) males, gender specific elections will not be required at this meeting and any election result will be sufficient to meet the gender standard as per section 4.10.

Interested applicants are required to submit a signed document consenting to be a nominee for a Board position, which Board position they are interested in and must also submit:

    1. A resume outlining the nominee’s qualifications, successes, and work and volunteer history
    2. A full and complete listing of all potential conflicts of interest
    3. A declaration that the candidate meets the eligibility criteria listed below which must be included within the resume.

All applications MUST be submitted and addressed to the Nominations Committee at: nominations@taekwondo-canada.com. The deadline for submission of interest shall be no later than Friday, August 16th at 5:00 p.m. EST. Submissions received after this deadline will not be accepted.

As per section 4.4 of the bylaws, all nominees must:

    1. Be eighteen (18) years of age or older,
    2. Be a resident of Canada as defined in the Income Tax Act,
    3. Have the power under law to contract,
    4. Not have been declared incapable by a court in Canada or in another country,
    5. Not have the status of bankrupt,
    6. Complete and pass a screening in accordance with the Corporation’s Screening Policy,
    7. Not be a director, officer, contractor, or employee of a member,
    8. Not hold a position or acting as an Athlete, Coach: National, or Referee;
    9. Not be a contractor or employee of the Corporation,
    10. Not be a director, officer, shareholder, employee, or contractor of a corporate sponsor of the Corporation; and
    11. Not be a director, team manager, or executive director of the National Interest Group Taekwondo sports program.

For the 2024 election, Taekwondo Canada is particularly interested in finding directors with experience in: legal and marketing/sponsorship. We are also seeking diverse candidates, in particular gender and self-identified diversity.

Skills and qualifications should include:

    • Experience with writing, editing, and interpreting governance policies
    • A complete understanding of conflict-of-interest situations and the importance of avoidance of  same
    • A desire to support and work with Taekwondo Canada staff, committees, members, and stakeholders for the development of taekwondo in Canada.

As well as exemplify the following General attributes:

    • Representative of membership population
    • Team player
    • Risk management experience
    • Not for Profit Board experience
    • Business Acumen
    • Policy Development
    • Experience in strategic thinking
    • Ethical and values-based behavior
    • Commitment and Capacity

Specific Attributes:

    • Marketing/Communications
    • Leadership
    • Funds Development
    • Legal
    • Human Resources Management
    • Entrepreneurship
    • Political Capital
    • Government Relations
    • Accounting & Finance
    • Strategic Change Management
    • Marketing/Communications

Additional information including the ZOOM link, voting instructions, Reports and Financials will be provided prior to the meeting. Valid nominations will also be circulated at least fourteen (14) days prior to the meeting.

Thank you and we look forward to seeing you at the upcoming Annual Meeting.

 

Sincerely,

Ken Anstruther
Secretary
Taekwondo Canada

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